Associate Director, Resources and Management Services

Posted to IASSIST on: 2016-06-30

Employer: UK Data Archive

Employer URL:


The main duties of the post will include: Leadership

  • Lead the UKDA’s resource management function and support the planning, development and implementation of policy decisions.
  • Responsible for ensuring there are appropriate and effective mechanisms for consultation and communication between the UK Data Archive, the Faculty, academic departments within the Faculty of Social Sciences and central professional services sections within the University.
  • Develop and deliver internal (Department and University) training on areas relating to core post responsibilities (e.g., Finance, HR, Planning, etc.)
  • Deputise for the Director of the UK Data Archive when necessary, which may include authorising funding applications in consultation with the Research and Enterprise Office, and representing the UK Data Archive at University management meetings.
  • Represent the UK Data Archive externally on national and international committees and advisory bodies as agreed with the Director.
  • Assist the Director in ensuring that the Department’s interests are promoted effectively, both internally and externally.

Resource management

  • Manage the Department’s financial, staffing, space and other resources within approved budgets and allocations, and in accordance with the University’s financial regulations, human resources policies and procedures, and other relevant regulations and policies.
  • Manage provision of administrative support for all of the sections within the UK Data Archive.
  • Manage the Department’s business records management activities.
  • Promote measures within the Department to increase operational efficiency, so that where possible and feasible existing resources are freed in order to enhance research activity.

Human Resources Management

  • Responsible for the delivery of strategic HR Management ensuring best practice adherence to all policies, procedures and regulations. To include:
  • Recruitment and selection
  • Induction, mentoring and probation
  • Staff development, including appraisal and continuous development
  • Performance management and review
  • Promotion and reward
  • Ensure that the University’s Health and Safety Policy is implemented within the department.

Financial and Strategic Planning

  • Working with the UK Data Archive Director, responsible for developing, reviewing and enhancing the UK Data Archive’s Strategic Plan, and support the delivery of its objectives.
  • Working with the UK Data Archive Director, responsible for the Archive’s engagement in the University’s Annual Strategic Planning Process, ensuring that the department engages fully and constructively in the process, and support the delivery of its objectives.
  • Responsible for ensuring that financial expenditure on services and projects is effectively monitored and that issues are identified and addressed as required. Liaise with REO over formulation of IP documents and licences, contracts and other agreements with external collaborators.
  • Work within the UK Data Archive’s Policy Group to develop new sources of income.
  • Work across the UK Data Archive’s groups to ensure alignment of strategic governance issues.

Education and research

  • Assist the UK Data Archive Director (as the designated Departmental Research Director) in developing and implementing a departmental research strategy that enables the department to meet the University’s relevant strategic objectives.
  • Provide support to UK Data Archive staff for the preparation of new funding applications and tenders.
  • Liaise with the University Research and Enterprise Office over formulation of new research contracts and extensions of existing contracts.
  • Co-ordinate departmental student placement opportunities.


  • Assist the Associate Director, Preservation Planning, to maintain the list of statutory and non-statutory requirements applicable to the business activities of UKDA, and ensure all staff are fully cognizant of their responsibilities.
  • Provide guidance and support to the Management Information Systems section, in particular the relevant Manager, for the implementation and maintenance of an integrated records management system for the business (non-repository) records of the department and services provided by the department.
  • Contribute to the external communications activities of the UK Data Archive through appropriate communications channels including the departmental website, working with the Communications and Impact Team.
  • Any other duties as delegated by the Director, UK Data Archive, or his/her nominee.


  • A social science degree or equivalent relevant experience/qualification.
  • A broad understanding of UK Higher Education.
  • Appreciation and knowledge of UK social science landscape, and an ability to apply this knowledge practically in an administrative context.
  • Track record of success in a relevant senior leadership and management role within a complex organisation.
  • Demonstrable experience at a senior level in a range of areas of academic administration including finance, human resource management and/or University governance.
  • Experience of costing and preparing project proposals and tenders.
  • Demonstrable understanding of contracts and agreements including intellectual property rights issues.
  • Experience in financial management of complex projects with multiple reporting lines and responsibilities.
  • Staff management experience, with the ability to lead, motivate and manage a team of professional staff to successful achievement of objectives.
  • Demonstrable interest in at least one area relating to data service infrastructure.
  • Experience of the development and implementation of policies and procedures, in line with best practice.
  • Ability to think strategically, to develop goals and identify and implement tasks to achieve them.
  • Proven ability to be proactive, to solve practical and logistical problems, to prioritise tasks, meet deadlines and work independently.
  • Strong leadership and people management skills.
  • Highly developed negotiating/ influencing skills.
  • Excellent communication and presentation skills and an ability to engage credibly across all areas of the UK Data Archive and with external stakeholders.
  • Excellent financial and budget management skills.
  • Ability to develop, plan and implement projects and change, with the ability to establish clear priorities, and monitor performance against objectives.
  • Ability to work effectively as a member of the team and to develop close and effective working relationships with academic and Professional Services staff colleagues across the University.
  • Excellent organisational and administrative skills and ability to work to tight deadlines.
  • High level of computer literacy with a high degree of familiarity with office management software.
  • Ability to meet the requirements of UK ‘right to work’ legislation*


  • Understanding of current broad social science research agendas and priorities.
  • Demonstrable experience in international collaborative work.
  • Working knowledge of administration/management in Higher Education.
  • Higher degree or relevant professional qualification.

Archived on: 2016-07-01