Frequently asked questions related to the Conference
Frequently asked questions related to the Conference are answered here.
Emergency Contact Details
999 is the emergency number in UK. You should only call 999 if you are in an emergency situation and need immediate help.
Where will the conference take place?
The conference will take place at Bristol, UK from June 3-6, 2025. Workshops (on 03 June) will be held on the University West of England Bristol campus , and the conference sessions will be at the Mercure Bristol Grand Hotel .
How to get to Bristol city centre for the hotel conference venue, from the nearest airports?
Bristol International Airport Flyer bus service makes it quick and easy to travel between the airport and Bristol. A bus or train ride from Heathrow Airport to Bristol takes about 2 h 15 minutes to 2 h 50 minutes. See also Travelling to Bristol by Visit Bristol.
Where will the workshops take place?
Workshops will be held on the University West of England Bristol campus (UWE) on 03 June. UWE is about 4 miles (6.5 km) from the Mercure Bristol Grand Hotel and is easily reached by bus or taxi in 20-30 minutes. Registration for workshops is now open. See the registration page.
Will there be an option for virtual attendance?
The conference will be held in-person in Bristol, UK.
What is the registration fee?
The registration fees are similar to 2024 and are as follows:
- Early Bird rate: Member £ 360 Until 13 April 2025
- Early Bird rate: Non-Member £ 410 Until 13 April 2025
- Standard rate: Member £ 410 From 14 April 2025
- Standard rate: Non-Member £ 460 From 14 April 2025
When does registration open?
Registration is now open. See the registration page.
Can I get a discount when I register early?
Early Bird Registration for Members and Non-Members will be available.
How is registration confirmed?
You will be sent a confirmation email on receipt of your registration form and payment.
I have registered / don’t know if I’ve registered and I can’t find an Email confirmation. What should I do?
If you believe you have registered and would like to check on something please email the registration team on: IASSIST2025 ( at ) uwe.ac.uk
What is included in the full registration fees?
Access to all talks, workshops, drinks receptions on the evenings of Tuesday 03 and Wednesday 04 June, and a conference dinner on the evening of Thursday 05 June. Accommodation and travel costs are not included, however we have negotiated a preferential rate with Mercure Bristol Grand Hotel – see below under “What is the hotel cost? How do I make hotel reservations?”
What meals are included with registration?
All lunches from Wednesday 04 – Friday 06 June, and conference dinner on the evening of Thursday 05 June.
Complimentary drinks receptions with canapés and snacks will also be available on the evenings of Tuesday 03 and Wednesday 04 June, with the poster board exhibition taking place on the Wednesday.
If you are attending the workshops on Tuesday we ask that you supply your own lunch to keep costs to a minimum. There are multiple eateries and shops on the UWE Bristol Campus including a fantastic vegan restaurant!
How do I get around in Bristol?
See A guide to taking the bus in Bristol by Visit Bristol. The best way to buy your bus tickets is via the First Bus app . For train travellers the PlusBus is a discounted bus pass that you can buy with your train ticket.
Alternatively, you can get Uber or hail a taxi
You can also hire bikes and scooters to get around locally.
What if I have limited mobility in travelling between venues?
Most of the venues are fairly close together in the city centre but note that Bristol is quite hilly. For information on accessing bus, train and taxi travel in Bristol, especially if you are a wheelchair user, this link may be useful: Accessible Travel in Bristol .
When will the registration desk be available on site to pick up my badge?
Registration will be held at the Mercure Bristol Grand Hotel as follows:
- Wednesday 04 June 08.45 – 16.00
- Thursday 05 June 08.45 – 16.00
- Friday 06 June 08.45 – 12.00
What is the registration cancellation policy?
All payments are in GBP £ and are non-refundable. However, exceptions for visa-required situations may be possible, please contact us at iassist2025 ( at ) uwe.ac.uk.
How do I add my presentation to the conference archive?
Detailed instructions will be provided later. All presenters are asked to upload their presentation files to IASSIST 2025 conference community on Zenodo, or ask the the IASSIST Communications team to do it for them.
What platform will be used for at-conference synchronous communication?
TBA
What are the requirements to obtain a UK Visa?
See https://www.gov.uk/apply-to-come-to-the-uk
Please note that even if you don’t need a visa, you may need to get an electronic travel authorisation (ETA).
See Visa and Travel page.
What is the hotel cost? How do I make hotel reservations?
When you book with the conference venue directly, and use the code IASSIST2025, the rate of £155.00 per room per night (including breakfast and VAT). This preferential rate cannot be booked through a third-party agent or hotel website.
See Hotel and accommodations for detailed instructions.
Is there any alternative accommodation?
You may wish to do your own searches on Google Maps or sites such as tripadvisor, Premier Inn and Airbnb.
Are major Credit Cards accepted everywhere?
Most major credit card are accepted, but smaller stores may only accept Visa and Mastercard.
How can I receive regular updates about the conference?
Once you have registered, we will send you updates via Email. We will still be updating this website and our social media so please follow those too!
Will it be the best IASSIST ever?
Yes, it will be the best IASSIST ever!
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