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Archives Specialist

Posted to IASSIST on: 
USA National Archives
Employer URL:
Preserving the past . . . for the future. Join the National Archives and Records Administration (NARA) team and help build the gateway to the vast and rich records which celebrate our American heritage. NARA is at the forefront in fields from document preservation to electronic records. By ensuring ready access to the essential evidence of our government and the national experience, NARA is uniquely important in a democratic system that depends upon the preservation and availability of such documentation."

You will review agency electronic records containing statistical economic and demographic data and consisting of email with attachments, PDF documents, and geographical information systems to review the appraisal of their archival value and accession them into the National Archives, Electronic /Special Media Records Services Division, located at 8601 Adelphi Road, College Park, MD. Relocation expenses will NOT be paid.

The headquarters site for the National Archives and Records Administration (NARA) is a new, state-of-the-art building in suburban Maryland. Adjoining the campus of the University of Maryland, NARA's building is located in a wooded area that offers both beauty and privacy yet has convenient access to urban amenities and to the Beltway. Pleasant working conditions, the latest in equipment, a full-service cafeteria, a fitness center, free parking, a jogging path, a childcare center. NARA's building has the kinds of features that attract new employees today.

To be considered for this position, you must have 1 year of specialized experience at least equivalent to the GS-11 level in the Federal service.

Specialized Experience is experience which shows that you have the knowledges, skills, and abilities to perform the duties of this position successfully. This type of experience is typically in or related to performing accessioning, description, preservation, interpretation, manipulation, research and analysis of, and reference on records in electronic format.

Time-in-grade restrictions apply for current Federal employees applying under merit promotion procedures. You must have one year of Federal service at the GS-11 to be eligible for a GS-12. Time-in-grade restrictions do not apply under public notice procedures.

You must be a U.S. citizen to qualify for this position.

A background investigation will be required for this position; a preliminary criminal history check and credit check may be initiated prior to final offer of employment.

Application Procedure: 
If you meet the basic qualification requirements, we will evaluate your application against the knowledges, skills, abilities, and other characteristics (KSAOs) required for this position.- This evaluation determines which candidates will be referred to the selecting official for final consideration.

On plain paper, list each of the following KSAOs separately and explain how your-experience, education, training, self-development activities, appraisals, awards, etc. relate to each KSAO.- Please limit your narratives to one page per KSAO. KSAO summary statements that address all KSAOs together are not acceptable. To be considered for the position, you must submit narrative KSAO statements with your application package.

  1. Demonstrated knowledge of archival principles and techniques as they relate to electronic records.
  2. Demonstrated knowledge of data base management system operations.
  3. Demonstrated knowledge of research methodologies using statistical or numerical data bases in electronic formats.
  4. Demonstrated ability to communicate orally and in writing.
Your application/resume, if sent electronically, must be received by the closing date. All material mailed must be received or postmarked by the closing date.

All applicants must submit: 1) a resume or equivalent, 2) narrative responses to the Knowledge, Skills, Abilities, and Other Characteristics (KSAO) statements included in the (How You Will Be Evaluated? section of this job announcement, and 3) college transcripts, if substituting education for experience.- All applicants are also asked to submit 4) NARA Form 3035, Applicant Background Survey.- Submission of this form is optional, but strongly encouraged.

  1. Resume or equivalent.
    We will accept a resume, curriculum vitae, the Federal Form OF 612 (Optional Application for Federal Employment) or any equivalent format. Regardless of what format you choose, the following information must be included:
    • Job Information: Announcement number and position title and grade(s).
    • Personal Information: Full name, mailing address, contact information, and last four digits of your Social Security Number.
    • Education: High School name and date of diploma or GED, Colleges/Universities attended and major field(s) of study, total credit hours received and type and year of degree(s) received.
    • Work Experience: Job title, hours per week, employer's name and address, supervisor's name and phone number, starting and ending dates of employment (month and year format), salary, duties and accomplishments. Indicate whether your current supervisor may be contacted.
    • Other Qualifications: Job related training courses, skills, certificates, licenses, honors, awards and/or special accomplishments.
    To ensure that your resume contains the basic information required for applying for a Federal job, visit
  2. KSAO narrative statements.
    You must submit a separate narrative in response to each of the Knowledges, Skills, Abilities, and Other Characteristics (KSAOs) identified in the (How You Will Be Evaluated? section of this job announcement. Your narrative statements should explain how your work experience, education, training, self-development activities, appraisals, awards, etc. relate to each KSAO and to the duties and responsibilities of this position. Please limit your narratives to one page per KSAO. Narrative statements that address all KSAOs together are not acceptable - you must submit one page for each KSAO. You must submit this information with your application package to be considered.
  3. College Transcripts.
    You must submit copies of college transcripts if substituting education for experience.
  4. Background Survey.
    We encourage you to submit NARA Form 3035, Applicant Background Survey. This form is available at
  5. SF-50 Notification of Personnel Action.
    Current and former Federal employees must attach Standard Form 50 to establish career or career-conditional status or reinstatement eligibility.
  6. Performance Appraisal.
    Current Federal employees must attach the most recent performance appraisal.
  7. Second copy of application package.
    Required if you are a current or former Federal employee and you wish to be considered under both merit promotion and public notice procedures.
  8. Supporting documentation for eligibility under special appointing authorities, such as the disabilities program, service with GAO, etc.
  9. Copy of DD Form 214, Certificate of Release or Discharge from Active Duty.
    Required if you are a veteran claiming veteran's preference.- For additional information about veteran's preference, visit -
  10. Form SF-15, Application for 10-point Veteran's Preference.
    Required if you are a veteran claiming 10-point veteran's preference.- In addition to the Form SF-15 itself, you must also submit the supporting documentation listed on page 2 of the Form SF-15.- To obtain a copy of the Form SF-15, visit For additional information about veteran's preference, visit

Review your application package carefully prior to submission, and make a copy for your records v your application package will not be returned to you.- Once your application is complete, mail it to:

NARA, Human Resources Services Division
Human Resources Operations Branch
Attn: Denise Amsler
9700 Page Avenue, Room 399
St. Louis, MO- 63l32

or hand-deliver it to:

NARA, Human Resources Services Division
8601 Adelphi Road, Room 1200
College Park, MD

Alternate Method for Submitting Your Resume

Submit Your Resume from the USAJOBS Resume Builder:- The USAJOBS website provides a "Create a Resume" feature that you may use to develop and submit a resume for this position.- Narrative responses to the KSAO's may be included in your resume in the "additional information" section.- The completed resume can be attached to this vacancy announcement and submitted electronically.- To do so, scroll down to the end of the vacancy announcement.- Click on the "Apply Online" icon.- Then follow the USAJOBS website instructions.

After you complete and submit the on-line resume, you will receive a "Confirmation of Submission" message stating that your online resume has been successfully submitted.- If you do not receive this message, please submit again as this indicates that your resume has not be received.

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